Job Title: Operations and Workshop Assistant
Company Background:
The Orenda Tribe is a purpose-driven business that creates products and programs to empower, inspire, and educate young people to make a positive change through art. We integrate art and storytelling into products and services that educate youth on global social challenges and how they can make a positive impact.
Job Description:
We are looking for a reliable, organized, and creative Workshop and Operations Assistant to support the smooth day-to-day running of our operations. This role is essential in maintaining the flow of retail and art spaces, workshops, events, inventory, and team coordination. The ideal candidate should be detail-oriented, proactive, and possess excellent communication skills. If you have a creative passion or artistic hobby, we would love to have you join our team!
Key Responsibilities:
- Assist with the management of day-to-day operations, including scheduling, inventory management, procurement, and vendor relations.
- Ensure the art and retail space is always clean, organized, and fully stocked.
- Facilitate workshops and events, especially those geared towards children and families. Assist in coordinating materials and activities, ensuring a smooth experience for participants.
- Support in planning and coordinating events and workshops, ensuring all materials are prepared and ready.
- Maintain effective relationships with suppliers and vendors, ensuring timely deliveries.
- Track and monitor inventory of products and art materials, ensuring sufficient stock levels for events and retail.
- Conduct monthly system procurement orders for art supplies, products, and retail space needs. Manage inventory via Shopify and maintain safety stock levels.
- Support the team by ensuring tasks are assigned and completed on time.
- Assist with cash flow management and ensure cash is closed daily.
- Help track and manage sales, including art materials and products, using Shopify.
- Support external events, including vendor coordination and ensuring smooth operations.
- Assist with export processes, invoice handling, and writing proposals when needed.
- Maintain accurate records of transactions and assist in reporting.
- Develop and improve operational systems to streamline processes and improve efficiency.
Key Qualifications:
- Education: A Bachelor’s degree in Business Administration, Operations Management, Arts Management, or a related field is required. Alternatively, equivalent experience in a similar role will be considered.
- Proven experience in a support role within operations or project management.
- Strong problem-solving, organizational, and multitasking skills.
- Experience in facilitating workshops and working with children and families.
- Creative with a passion for art and working in the art industry (this can include hobbies or side projects).
- Good knowledge of inventory and procurement management, particularly using systems like Shopify.
- Excellent communication skills in both English and Arabic.
- Proficient in Microsoft Word & Excel.
- Ability to work well under pressure and in a fast-paced environment.
Other Requirements:
- Strong collaboration skills and the ability to work independently within a small team.
- Ability to multitask and manage competing priorities effectively.
- Flexibility in work hours and shifts.
- Experience with art materials, workshops, or event facilitation is a plus.
- Ability to manage the space, keep it clean and organized, and ensure it is always ready for events and workshops.
- Comfort working with kids and parents in an interactive and creative environment.
- Individuals with a passion for creativity or artistic hobbies are encouraged to apply!
Location:
The Orenda Tribe, Weibdeh, Amman
Salary:
Based on Experience
Working Hours:
8 hours a day as per labor law. Shifts are scheduled based on operational needs, within store hours of 10:00 AM to 9:00 PM, and may vary accordingly.
How to Apply:
To apply, please send your CV and Cover Letter to both zain@theorendatribe.com